Updating Staff Directories

Adding an Administrator’s Bio

1. Sign in to your website

2. Click on the Website tab

3. The administrator bios are normally located in the information section, but that section may have been renamed to something else on your website by yourself or a previous website admin. You can find out the section where those bios are located by going to the staff directory page on the front end of the website and look for the first word after the domain name which will indicate which section the page is located in. The normal set up for the staff directory pages will show /information/directory/index in the URL path for that page. If it has a different name then you will need to go to that section to create the bios.

   

4. If the page is using the normal setup you will go to the information section and then directory. If it’s under a different name go to that section, for example if the URL path of the staff directory page is /staff/index then go to the staff section.

5. Click [add here] to the right under Options

6. From the content type drop down menu, select bio: manual

7. Enter the staff member’s first and last name in both the Name and Title fields

8. From the Featured in headlines drop down menu, select /information/directory/admin and click “Add”. If those bios are stored in a different named section then you will need to select that file instead of that admin file.

   

9. Click continue

10. Enter content into the appropriate fields

11. Click the button next to the headshot field to add the staff member's headshot. It’s easiest to find that if you upload the headshot in the directory section or the section where the staff directory is stored

12. In the text editor, add in the write up for the staff member’s bio

13. Click Save Changes

14. If you need to adjust the order of bios in the admin page you can do that by clicking edit content on the admin file in that section, select all of the files, click Stick, and then click and drag the files in the order you want them to display.

    Video instructions:

Adding a Coach's Bio (Legacy and Themes 1.0)

1. Sign in to your website

2. Click on the Website tab

3. Click on the sports section

4. Click on a specific sport section. Example “bsb” for baseball

5. Click on the coaches section

6. Click [add here] to the right under Options

7. From the content type drop down menu, select bio: manual

8. Enter the coach’s first and last name in both the Name and Title fields

9. From the Featured in headlines drop down menu, select /sports/SPORT/coaches/index and click “Add”
   

   

   This will add the coach to the coaches' pages for that sport. You can also add them to that file by going to the index file, click edit content, select the coach, and click Add:
   

   

10. Click continue

11. Enter content into the appropriate fields

12. Click the button next to the Headshot field to add the staff members headshot. It’s easiest to find that if you upload the headshot in the coaches section.

13. In the text editor, add in the write up for the coach’s bio

14. Click Save Changes

15. If you need to adjust the order of coaches on the coaches page you can do that by clicking edit content on the index file in the coaches section, select all of the files, click Stick, and then click and drag the files in the order you want them to display. When you set them to stick you will see the pin icon on the right side of the page next to the edit button change to a lock icon as shown below:
    

    

    
    Video Instructions:
    

Adding a Coach's Bio (Themes 2.0)

1. Sign in to your website

2. Click on the GameDay tab

3. Navigate to the sport and season you want to add the bio to

4. Click on the Coaches tab

5. To set the fields that will display for the coaches click Edit settings and enable the desired fields. For more information on custom fields you can view this Help Center page

6. Click Add one coach

7. Fill out the coach’s bio information in the selected fields

8. You can put a text write-up for the coach in the Bio section on the page

9. Click Save Changes or click Save and add another to create the coach’s bio

These bios now will display on a specific season page for coaches. This is different than the previous setup where each sport would have a single coaches page that would just be updated when new coaches were add/removed. That page can be found within the season section, within the sport section, with a filename of “coaches”. For example the women’s basketball coaches for the 2024-25 season would have this URL path- /sports/wbkb/2024-25/coaches

If you need to adjust the order of coaches on the coaches page you can do that by clicking edit content on the coaches file, select all of the files, click Stick, and then click and drag the files in the order you want them to display. When you set them to stick you will see the pin icon on the right side of the page next to the edit button change to a lock icon as shown below:

Video instructions:

Updating a coaches’ section to the new school year (Themes 2.0)

This setup is used for clients on Themes 2.0 that are using the Coaches tab in GameDay to manage their coaches pages, so they have a new coaches page for each sport and season. You will have to update each coaches section on the staff directory page every year to display the current year coaching staff. To do this you will need to know where your staff directory page is located within the Website tab. You can do that by viewing the staff directory page on the front end of the website and note the URL path after the first “/” in the URL. We setup the staff directory page under the /information/directory section and name it index when the site is first built, but some clients will move it to a different section or rename it to something else.

1. Login to the website and go to the Website tab

2. Navigate to the section where the staff directory page is located

3. Click edit content on the file powering the staff directory page

4. Check the box next to the old coaches page you want to remove

5. Click the file selector box next to the Add featured page field and select the new coaches page. That page can be found within the season section, within the sport section, with a filename of “coaches”. For example the women’s basketball coaches for the 2024-25 season would have this URL path- /sports/wbkb/2024-25/coaches

6. Click Add

7. Click on the pin icon on the right side of the coaches page listing to set the page to stick, so you can now drag the page in the correct spot on the page

8. Repeat Steps 4-7 to update additional page

9. Click Save Changes

Video instructions:

Adding a new index file to your staff directory

This is used to create a new section on your staff directory for athletic trainers, athletic communications, strength & conditioning, etc. This page is normally located in a sub section named directory within the information section in the Website tab. You can determine if your staff directory page is located in a different section by going to the staff directory page on the front end of the website and check the URL path after the website domain name. The URL path is everything after the first “/” in the URL If it’s in the information section the URL path will look like this- /information/directory/index. If the page is located in a different section, then replace that section named information with the areas listed in items 1 and 2 and then proceed with the rest of the instructions.

1. Click on the information section

2. Click on the directory section

3. Click on “add here” located in the column on the right

4. From the “content type” drop down menu, select “Headlines”

5. Name the file according to the heading for the section. For example for an area for athletic trainers you could name the file athletic-trainers.

6. Put the section name in the Title field. For example Athletic Trainers, Athletic Communications, etc. and then click Continue

7. In the Pages allowed dropdown select Bios. The sorting area allows you to adjust the automatic sorting for that area, but you will normally set up that section to be manually sorted. Then click Save Settings.

8. Select the Fields that you want to display within the bios featured to that section.

9. If you have those staff member bios created you can click the gray box next to Add featured bio page to select those files to add to the section. If you haven’t created those bios you can create them by following the instructions for administrators bios at the top of this page.

10. Use the thumb tack icon on the right to pin your new bio and that allows you to sort the order in which they appear. You can also click the box next to Featured Pages to select all of the files and then click the button that says Stick.

11. Click Save Changes. To add/remove bios or to adjust the order of the bios in that area you will click edit content on the filename for that section.

Video instructions: